Frequently Asked Questions

If I have a problem with the system, where do I go for assistance?

Use the contact form to submit any inquiry about Scholar@UC, including technical issues.

How can I allow someone else to submit works on my behalf?

Scholar@UC allows you to assign proxies, who will be able to submit new works on your behalf. They will retain access to modify these works until you remove their access. If you're logged in, you can manage your proxies from the “Current Proxies” section in your Dashboard, accessible via the top navigation bar.

How can I group my works into collections of related works?

Scholar@UC allows you to create collections, to which you can add any works that you or others have submitted to Scholar@UC. You can set a custom title, description, image, and some branding for your collections.

How can I share access to selected works with a group of collaborators?

Scholar@UC allows you to assign editing rights to individuals by designating them as editors of your work. If you're logged in, you can add individual collaborators with "Edit" or "View" access on the "Share" tab on the work edit or submission form..

How do I upload an access file?

When completing the submission form for Scholar@UC, you may upload files using the file tab of the submission form. We recommend uploading your access file at the same time you are describing your work.

For more information, please see File Format Advice.

How do I upload a preservation file?

You may upload a preservation file for your work during work creation or at any time afterward. Use the "Files" tab on the upload form when creating your work, or, while editing your work after creation. We recommend setting private access rights to preservation files, this will make it easier for users to know which they should download.

For more information, please see File Format Advice.

I'm having trouble uploading a file over 3.0 GB; what should I do?

We recommend that you use the contact form for assistance with files larger than 3.0 GB, but if you have trouble uploading any file, please use the contact form for assistance.

May I publish, contribute, or otherwise distribute my content elsewhere?

Yes. When you submit content to Scholar@UC you agree to a non-exclusive Distribution License that grants UC the right to enhance metadata, to replicate the content for preservation, and to make the content available through computer interfaces. This license in no way prevents you from distributing your content through other channels.

What file formats should I use when uploading to Scholar@UC?

File format is an important consideration when contributing your work to Scholar@UC. The future usability of your content will depend on the file format you use. Because of this, we recommend uploading two files for each work: an access file and a preservation file.

An access file typically uses common formats that people are familiar with, usually compressed. It makes them easy to download and use. Examples of access formats are JPEG and MP3.

Preservation files should be the highest quality format available for your content, preferably uncompressed. They can be used to create new access files in the future, as formats change over time. Examples of preservation formats are TIFF and WAV. Uploading a preservation file will help guarantee your content will be easily used in the future.

For more information, please see File Format Advice.

What happens to my works if I delete them?

If you have not requested a Digital Object Identifier (DOI) for your work, you can withdraw any works you have submitted and they will be removed from Scholar@UC. If you have requested a DOI, the work will be removed from Scholar@UC, but a brief citation will be retained at our DOI provider's website that displays the work's citation information, and the reason for it's unavailability.

Where do I go if I want to consult with subject area specialists on content?

Access the Subject Librarians directory to find contact info for subject area specialists.

What's restricted data?

Restricted data is data that is private, confidential, classified as restricted by export control, or data that could be used to personally identify an individual. Some examples include social security numbers, financial account numbers, electronically stored bio-metric information, and data from research involving human subjects. Restricted Data is defined by University of Cincinnati Policy 9.1.1 (Data Protection Policy) and should be reviewed for additional information.

What’s the difference between proxies and editors?

Proxies are people you authorize who can create, edit, and delete works on your behalf. They can do anything you can do, so please exercise discretion when authorizing another person as a proxy. Your proxies may be managed from the "Current Proxies" section of your Dashboard.

Editors are individuals to whom you have granted the ability to view and make changes to a specific work.

Editors are like proxies, but whereas proxies have all the powers of the person they represent, editors can only view and make changes to specific works.

How do work access rights impact my DOIs?

If you use Scholar@UC to request a DOI, it will be either public, reserved, or unavailable.

Public DOIs are available for all Open Access works, and work normally.

Reserved DOIs are granted to any Open Access, University of Cincinnati, or Private works for which you request a DOI. A reserved DOI will not yet redirect to your work, but it will be available on the display page for your work for your reference. A reserved DOI will become public if you make your work Open Access or if your Embargo expires.

Unavailable DOIs are maintained for works for which you have requested a DOI where you have deleted the work or where you have changed the access rights from Open Access to Embargo, University of Cincinnati, or Private. A tombstone page will indicate that the work is not available because it was withdrawn from the author. If you change your work back to Open Access, the DOI will change back to public status.